Privacy Policy

Water Coolers for Hire is a trading name of HVS Global. We are committed to protecting your personal information and being transparent about how we use it. This Privacy Policy explains what data we collect, how we use it, and your rights under UK data protection law.

Who we are

Water Coolers for Hire is operated by HVS Global, Unit 24 Craven Court, Winwick Quay, Warrington, WA2 8QU. You can contact us at sales@watercoolersforhire.co.uk or by calling 01925 919828.

What information we collect

We may collect the following personal information when you use our website or contact us:

• Your name and job title
• Your business name and address
• Your email address and telephone number
• Information you provide in enquiry or quote request forms
• Technical information about your device and how you use our website, collected via cookies and analytics tools (see our Cookie Policy)

How we use your information

We use the information you provide to:

• Respond to your enquiries and provide quotes for water machine rental
• Process and manage your rental agreement
• Contact you about your account, servicing arrangements or any issues with your machine
• Send you relevant information about our products and services, where you have consented to receive this
• Improve our website and services based on how they are used

Legal basis for processing

We process your personal data on the following legal grounds: (a) to perform a contract with you or to take steps at your request before entering into a contract; (b) to comply with a legal obligation; (c) where you have given consent; or (d) for our legitimate interests in operating and improving our business, where these are not overridden by your rights.

Sharing your information

We do not sell or share your personal information with third parties for marketing purposes. We may share your information with our parent organisation HVS Global and with service providers who assist us in operating our business (such as IT providers), where those parties are bound by appropriate data protection obligations.

How long we keep your information

We retain your personal information for as long as is necessary for the purposes described in this policy, and for any additional periods required by law or regulation.

Your rights

Under UK data protection law, you have the right to access, correct, delete or restrict our use of your personal information, and the right to object to certain types of processing. To exercise any of these rights, please contact us at sales@watercoolersforhire.co.uk.

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be published on this page. Last updated: June 2026.